32 Tasks to Save Time with Gemini Notebook: The Excel, Word, and PDF Export Features are Game-Changers

1Based on this meeting recording, create meeting minutes and output them as a Word file.
2
3【Output Format】
4- Structure: Meeting Name, Date/Time, Attendees / Purpose / Discussion Points / Decisions (Who, What, By When) / Pending Items / TODO List
5- Use headings and keep it to a length that a first-time reader can grasp in 5 minutes.
6
7【Rules】
8- Never confuse decisions with pending items.
9- Do not write content not based on the recording.
10- Clearly mark unknown points as "To be confirmed."

1Organize the tasks generated in this meeting and create a task management ledger as an Excel file.
2
3【Sheet Structure】
4- Sheet 1 "Task List": A table with columns for Task Content / Owner / Deadline / Priority (High, Med, Low) / Status (Not Started, In Progress, Completed)
5- Sheet 2 "Meeting Summary": Organization of decisions and carried-over issues.
6
7【Rules】
8- For tasks where the owner or deadline wasn't stated, write "Undecided (To be confirmed)."
9- Initialize all status columns as "Not Started."
10- Do not add tasks based on speculation not mentioned in the meeting.

1Create a company-wide notice regarding the decisions made in this meeting and output it as a PDF file.
2
3【Output Format】
4- Structure: Subject / Conclusion (What changes in the first 3 lines) / Target Audience and Effective Date / Steps for Employees (Numbered) / Contact Information
5
6【Rules】
7- Use a polite but not overly stiff tone that even new employees can understand without misunderstanding.
8- Clearly mark parts not stated in the meeting as "To be filled in."

1Create catch-up materials for members who missed this meeting and output them as a Word file.
2
3【Output Format】
4- 3-line summary (What meeting, what was decided)
5- Decisions the absentee needs to know
6- Tasks related to the absentee (if any)
7- Things to check before the next meeting
8
9【Rules】
10- Write in words that someone who doesn't know the background can understand.
11- Add a brief explanation for technical terms or internal jargon.

1Based on the content of this meeting, create a draft agenda for the next meeting and output it as a Word file.
2
3【Output Format】
4- Review of previous homework (by owner)
5- Carried-over discussion points (in order of priority)
6- Proposed themes that need new discussion
7- Estimated time for each item (total 60 minutes)
8
9【Rules】
10- Propose "new discussion themes" with evidence from the materials.
11- Do not include items without a basis.

1Based on the recording, create an approval document for the application items decided, following the exact format of the stocked "Approval_Template," and output it as an Excel file.
2
3【Rules】
4- Describe application content, amount, period, and background based on meeting statements.
5- Mark items not stated as "To be filled in."
6- Keep the format and formulas exactly the same as the template.
7- Refer to "Approval_Approved01" for the tone and writing style.

1Based on the following notes, create a business trip report and output it as a Word file. Follow the stocked template if available.
2
3【Trip Notes】
4(Bullet points of destination, purpose, discussion, impressions)
5
6【Output Format】
7- Structure: Overview (Schedule, Destination, Purpose) / Key Meeting Points / Results & Insights / Next Steps (Who, What, By When)
8
9【Rules】
10- Do not write content not in the notes based on speculation.
11- Mark parts needing confirmation like amounts or dates as "To be confirmed."

1Based on the stocked spending notes/statements, create an expense summary table as an Excel file.
2
3【Sheet Structure】
4- Sheet 1 "Expense List": Table with Date / Category / Content / Amount / Remarks
5- Sheet 2 "Summary": Total by category and grand total (calculated by formula)
6
7【Rules】
8- Totals must be entered as formulas (so they recalculate if items are added).
9- Mark items with uncertain categories in a "To be confirmed" column.

1Based on the source work notes/reports, create this week's weekly report following the exact format of the stocked "Weekly_Report_Template" and output it as an Excel file.
2
3【Rules】
4- Format, items, and formulas must be identical to the template.
5- Write so the "Status -> Next Action" is clear for each project.
6- Use only actual figures from the notes; do not create numbers not in the source.

1Based on the source minutes, weekly reports, and performance data for the month, create a monthly report and output it as a Word file.
2
3【Output Format】
4- Structure: Monthly Summary (3 lines) / Performance vs. Goals / Main Topics & Achievements / Issues & Countermeasures / Key Items for Next Month
5
6【Rules】
7- Use only figures found in the source.
8- Add causes for issues that can be read from the materials.

1Following the format of "Proposal_Template" and the style of "Proposal_Approved01," create a proposal draft for the following client as a Word file.
2
3【Client Name and Proposal Outline】
4(Bullet points of key points)
5
6【Rules】
7- Extract customer issues from the meeting notes.
8- Match product specs/prices exactly with the latest source materials.
9- Do not write "we can do it" for specs not in the source.

1Compare the stocked quotes from each company and create a comparison table as an Excel file.
2
3【Output Format】
4- Rows for comparison items (Amount, Breakdown, Delivery, Support, Payment Terms, etc.), Columns for each company.
5- A grand total row at the bottom (calculated by formula).
6- A separate sheet for notes on each quote (ambiguous points, unique conditions).

1Create a 30-day follow-up plan for the following customer as an Excel file.
2
3【Customer Situation】
4(Bullet points of implementation date, usage, concerns)
5
6【Output Format】
7- Columns: Timing, Action, Purpose, Signs to Check
8
9【Rules】
10- Prioritize the customer not getting stuck over selling.

1Based on the stocked customer info, create a briefing for the next meeting and output it as a Word file.
2
3【Output Format】
4- Customer's current status and interests (with quotes from materials)
5- Previous history and pending homework
6- Goal for this meeting (Proposal)
7- Expected questions and direction of answers (3 or more)
8- Landmines to avoid (points they disliked in the past)

1Assemble the following idea into a planning document following the "Planning_Template" and output it as a Word file.
2
3【Idea】
4(Bullet points)
5
6【Output Format】
7- Structure: Background / Purpose & Target Figures / Target Audience / Measures / Schedule & Resources / Risks & Countermeasures
8
9【Rules】
10- Target figures must be measurable.
11- Always include a plan to verify at minimum cost.

1Based on the source competitor info, create a competitor comparison table as an Excel file.
2
3【Output Format】
4- Sheet 1: Conclusion (Position we should take), Sheet 2: Comparison list (Features, Price, Strengths, Weaknesses)
5
6【Rules】
7- Specify which material each entry is based on.
8- Clearly distinguish facts from speculation.

1Based on the source data/records, create a marketing monthly report following the "Monthly_Report_Template" and output it as an Excel file.
2
3【Rules】
4- Format and formulas must be identical to the template.
5- Go beyond data interpretation to suggest key actions for next month.

1Based on the winning patterns of past posts, create next month's posting calendar as an Excel file.
2
3【Premise】
4(Themes, frequency, goals)
5
6【Output Format】
7- Columns: Date, Theme, Goal, Draft Body
8
9【Rules】
10- Vary the angles so themes aren't biased.
11- Draft the first line to convey the reader's benefit.

1Analyze the uploaded "(Data Name)" and create an analysis workbook as an Excel file.
2
3【Sheet Structure】
4- Sheet 1 "Premise": Period, unit, data notes
5- Sheet 2 "Aggregation": Summary table by item/period, growth rate calculation column
6- Sheet 3 "Charts": Line charts for trends, charts for composition
7- Sheet 4 "Insights": Point out growing and falling items based on numbers
8
9【Rules】
10- Aggregation and growth rates must be formulas.

1Analyze the free responses from the stocked survey results and create an aggregation workbook as an Excel file.
2
3【Sheet Structure】
4- Sheet 1 "Category Aggregation": Classify responses by theme, aggregate count and ratio (formulas)
5- Sheet 2 "Representative Voices": Quote a few responses per theme
6- Sheet 3 "Insights": Summary of frequent voices, minority but important voices, and improvement suggestions

1Compare the project goals/KPIs with the current status from recent materials and output a gap analysis report as a Word file.
2
3【Output Format】
4- List of goals / Current status / Gap between goal and reality
5- Factors for the gap readable from materials
6- Proposed actions for next week (3 items with basis)

1Search the web for "(News/Keyword)" and cross-reference it with this notebook's materials to output an impact analysis report as a Word file.
2
3【Output Format】
4- News summary (with sources)
5- Impact on our company/project (with quotes from materials)
6- Organize by Opportunities and Risks
7- Proposed things to check

1Create an interview evaluation sheet for the following mid-career position as an Excel file.
2
3【Ideal Persona】
4(Bullet points)
5
6【Output Format】
7- Columns: Question, Point to check, Evaluation criteria, Entry field
8
9【Rules】
10- Define criteria in words that don't vary by interviewer.
11- Aggregate scores using formulas.

1Create a training plan for new employees as a Word file.
2
3【Premise】
4(Target, period, skills to acquire)
5
6【Output Format】
7- Purpose / What to teach and in what order for the first 3 months / Achievement criteria for each stage / Methodology

1Create a job posting for the following position and output it as a Word file.
2
3【Position and Ideal Persona】
4(Job content, requirements, preferred conditions)
5
6【Output Format】
7- Job content (specific enough to imagine a day at work) / Ideal persona / Experience gained / Selection process

1Based on the source regulations/manuals, create a company FAQ collection and output it as a PDF file for distribution.
2
3【Structure】
4- Classified by category (Attendance, Expenses, Welfare, Procedures, etc.)
5- Q&A format for each category
6- List of contacts at the end

1Create an internal operation manual for the following tool and output it as a PDF file for distribution.
2
3【Target Tool and Scope】
4(Tool name and operations to teach)
5
6【Rules】
7- Procedures should be one action per step, numbered.
8- Add explanations for technical terms.

1Create internal AI usage guidelines and output them as a PDF file for distribution.
2
3【Premise】
4(Tools to be used, company situation)
5
6【Output Format】
7- Purpose / Allowed scenarios and prohibited info / Usage procedures / Contact for help
8
9【Rules】
10- Include recommended usage, not just prohibitions.

1Based on the stocked notes/minutes, create a handover document for the successor and output it as a Word file.
2
3【Output Format】
4- List of tasks (by frequency: daily, weekly, monthly, irregular)
5- Key points for each task and materials/systems used
6- Stakeholders and what to ask them
7- Notes/Past troubles
8- Priorities for the first month

1Based on last year's records, create an annual task calendar as an Excel file.
2
3【Sheet Structure】
4- Sheet 1 "Annual Calendar": Monthly list of regular tasks, events, and procedures with deadlines
5- Sheet 2 "Monthly Details": Preparation start timing and reference materials for each task

1Based on the book content and our dialogue so far, create a reading memo and output it as a Word file.
2
3【Output Format】
4- Key points (3 lines)
5- Claims that most affect my work and why
6- Actions to change starting tomorrow (3 specific items)
7- Questions/Counter-arguments to the book and my thoughts

1Based on the presentation materials and past feedback, create a Q&A collection and output it as a PDF file.
2
3【Output Format】
4- Expected questions (10+ items, in order of toughness)
5- Key points for each answer (with quotes from materials)
6- Mark questions I'm not confident in as "To be prepared" with suggestions on what to prepare.